These reports provide event organizers with all of the important details they need

Sessions

You can search within the program for specific information using the following parameters:

  • Language
  • Rooms
  • Visibility (public, private, or organizers)
  • Show Session Description
  • Include published sessions
  • Include unpublished sessions

Below is an example of a program for an entire conference that is visible to the public. This program shows:

  • Title
  • Format
  • Start
  • End
  • Room
  • Visibility
  • Published

Programs can be viewed by you (the event organizer) or downloaded and printed if need be.

Program (by time slot)

This table shows each session grouped by time slot. If you need to know what sessions are taking place at a certain time they can easily see it in this report.

Program (by room)

By searching the program by room you can see exactly which sessions are taking place in a specific room.

Session details

The Session details include both published and unpublished sessions.

Below is an example of what session details search can look like. This report provides the following information:

  • Title
  • Format
  • Room
  • Reference Number
  • Audience
  • Regulation Requirements
  • Max
  • Waitlist
  • Start
  • End
  • Public
  • Published

Session attendance

Use this table to search for specific sessions in the program. Narrow the search by using the following parameters:

  • Language
  • Sessions
  • Include full audience list for each session
  • Show sessions descriptions
  • Include unpublished sessions
  • Include published sessions
  • Print email addresses
  • Print phone numbers
  • Page break between each session
  • Include all of your organization’s events

Upon searching for a specific session, you will be shown the required information on an easy to read table that can be downloaded and printed if need be.

Sessions for which the estimated audience size exceeds that of the room

Overbooking a room is a common oversight that is easy to make. Grenadine Event Manager can show event organizers an estimated audience size for sessions that are likely to become overbooked. This report can help you avoid disaster by moving the session to a different room in order to allow for more audience members.

Sessions without tags

When a session on your program has not yet been tagged it will be visible to you in this report and will provide the following information:

  • Title
  • Format
  • Room
  • Start
  • End
  • Public ( state whether or not the event is public or private)
  • Published (if has the event been published)

Door signs by room and day (Participant highlight)

Easily print off door signs to inform attendees about the session that is taking place in a particular room. When printing a door sign one can select the preferred language and choose to include :

  • Rooms
  • Visibility
  • Print Social Media Links (for example the social media pages of the speaker)
  • Print email addressed
  • Print phone numbers

Once printed, door signs will look like this:

Sessions with at least one speaker

This report will show you the important details behind sessions with at least one speaker. Searches can be modified to include the following:

  • Modified Since
  • Date/Time, Room, or Title
  • Only Scheduled Sessions
  • Session Format
  • With Fewer Than (Participants)
  • With More Than (Participants)

Once the appropriate parameters have been filled out event organizers will be able to see the exact information they need, in an easy to read table.

Sessions with only one speaker

Supposing an event manager needs to know about sessions with only one speaker, they can easily find relevant and easy to read information in the “sessions with only one speaker” report. Pictured below, this report includes the following:

  • Session
  • Person
  • Organization
  • Assigned by organizer

Sessions without any moderator

The sessions without any moderator report (pictured below) shows event organizers all of the vital details needed for a quick, but thorough overview of events that do not have a moderator assigned.

Session word counts (title and descriptions)

Signups by session

You can view who has signed up for specific sessions simply by searching the program item.

After selecting the desired session they you will see the following details:

  • Item
  • Date
  • Time
  • Venue
  • Room
  • Person
  • Email
  • Sign Up Status

This information can be used for a number of reasons, including contacting those signed up for specific sessions about any changes that may have occurred, or simply to send them reminders about the upcoming session.

Signups by person

This report allows you to see which events specific people have signed up for in an easy to read alphabetized table.

People with no signups

The “people with no signups” report allows event organizers to see who has registered for the event but have yet to sign up for specific sessions. This information can be used to send those with no sign ups a friendly reminder to sign up for sessions they will enjoy.

Program Guide

Tags: reports