The People table in Grenadine Event Manager allows you to view and edit information, contact speakers and attendees, and more. To learn how to use the People table continue reading below.
Menu Items: Buttons
- To add people click .
- If you need to edit someone’s information, select the person you wish to edit then click .
- To delete someone from your event click . Please note if a person has already purchased a ticket you will not be able to delete them.
- On occasion, one person may appear on the table twice. If this happen it can easily be remedied by selecting the items that are duplicates and clicking .
- allows you to contact multiple people with important event updates, accommodation deals during your event, or anything that will require mass e-mailing.
- You can easily print badges by clicking .
- will clear assigned sessions for the selected people for the following roles: participants, invisible and potential. This will not clearany sessions that people have added to their schedule by themselves, or session for which they have purchased tickets.
On the left-hand side of the screen you will see the image pictured below.
Turn this on to include in the list everyone who has ever participated in one of your events. Giving someone a role in this event (for example “speaker”) will make them become a participant in this event. Once this has been turned on it will turned green as shown below.
You have the power to add or remove columns by selecting , highlighted above. For clarification about what each potential column in the People table can be used for continue reading below.
- ID: The ID assigned to the person upon registration.
- Name: The preferred name of the person. For example, if someone is going by a stage name it will appear here instead of their given name.
- Photo: If a person chooses to upload a photo to be used to identify them in appropriate places on your event website and mobile app it will be shown here. If not, the avatar you uploaded in People Images
- Full name: The full given name of the person.
- First name: The given first name of the person.
- Last name: The surname of the person.
- First name for publishing: If people at your event are going by a name that is not their legal name (for example a stage name) the first name of that “stage name” will appear here.
- Last name for publishing: If people at your event are going by a name that is not their legal name (for example a stage name) the last name of that “stage name” will appear here.
- Job Title: The job title of the person, this information is not necessarily required of participants or attendees unless you specify during the registration process.
- Organization: The organization which the person is affiliated with. This step is not always mandatory.
- State/Prov./County: The state, province or county of the person.
- Pronoun: The pronouns used by the attendee or participant.
- Birthdate: The birthdate of the attendee or participant.
- Allergies: Any allergies the attendee or participant has.
- Dietary preferences: This inlcude dietary restrictions that are not allergies, for example vegetarian or vegan.
- Registration date: The date someone registered for your event.
- Country: The country of the participant or attendee.
- Categories: The category this person falls under for example “Speaker, “Panelist”, “Performer”, etc.
- Participant Status: This field indicates the status of the participant. These statuses can be left blank or appear as follows: “Not Set”, “Do Not Invite”, “Potential Invite”, “Invite Pending”, “Invited”,”Volunteered”.
- Inv. Categ.: (Invitation Category) If you are inviting this person to your event you have the option of labelling them in an invitation category (for example, VIP, keynote, etc.). This is decided when you create participants
- Acceptance: This shows if a participant has “accepted”, “declined”,is “probable” to accept, or if their status is “unknown”.
- Registered: A :white_check_mark: will appear if the person is registered. In this column you are able to search by “yes” or “no” in the drop down menu.
- Registration Type: Grenadine offers different registration types you can search people by registration type here.
- Registration Number: The number assigned to someone when they registered.
- Email: The email address of the person.
- Survey: You can search for participants by which survey they filled out (if required) here.
- Email Campaigns: This column allows you to select all of the people who have been sent a specific mass email.
- Tags: When people sign up to attend or participate in your event they have the option to choose tabs to identify themselves, their interest, etc.
- Tickets: The ticket number.
- Ticket Types: The type of ticket obtained, for example “early bird”, “student”, etc.
- Promo Code(s) Used: The promo code(s) used to purchase the ticket(s).
- Login: The e-mail address used to log into the Grenadine event website.
- Assigned Items: The number of sessions a person has been assigned to as a participant (speaker, moderator, etc).
- Notes: The number of notes attached to this person.
- Docs: The amount of documents in this person’s profile For example if they submitted documents to be included in their presentation.
- Tasks: The number of tasks related to the person. For example, if they require a hotel booking.
- Created At: The date and time the person’s file was created in Grenadine.
- Attendee_2_attendee_messages: The attendee is able to send and receive messages.
- Atendee_show_profile: If “Yes” this indicates that profile of the person (bio and social media links) will be shown.
- Attendee_Show_participation: The attendee will be shown on the event site and app in sessions for which they have tickets or did ticketless signups as going to that item. Use this to determine the default behavior for your event.
The Source of People Entries
Entries in the screen can come from a variety of actions. Entries in your people list are added due to the following actions:
1. button in the People page: When you manually create a person using , an entry for this peson will appear on your people list.
2. Import people: When you import an excel file of attendees or speakers (for example), they will be added as entries to your people list.
3. Log-in: When a guest logs-in to your website and creates an account (regardless of registration being closed), they will appear as an entry in your people list.
4. Registration: When a guest registers to your event, they will appear as an entry in your people list.
5. Participant: When you assign people who exist in another event to a role in your new event, they will appear as an entry in your people list for your new event.
6.Survey: When a guest fills in a survey, they will appear as an entry in your people list.
7. Submission: When a guest submits a submission file, all of its authors and contributors will appear as entries in your people list.