A detailed look at the organizations table.

Introduction

View and manage details about the organizations associated with your event.

Grenadine Event Manager -> Your Event-> Organizations

Overview

Summary

View and manage the details of specific organization details by selecting the organization you wish to view/edit from the organizations table. Once the organization has been selected the following screen will appear.

  1. Here you will see the name of the organization as well as whether or not it is published, as well as their role or roles.
  2. To edit any of the information inputted when the organization was created select the , to delete the organization completely select , to update the information select the button highlighted above.
  3. Click on the summary tab to view the information that will appear in the summary of the organization.
  4. Select this button to edit or delete the organization logo.
  5. This section shows you the social media links that will be shown for this organization. The social media pages/websites that have been linked will appear in color, whereas unlinked pages/websites will be shown in grey.

Contact

In this tab, you are able to view and edit the contact information for the organizations

  1. Email: The email address associated with the organization.
  2. Postal Addresses: The postal address or addresses associated with the organization
  3. Phone: The phone number or numbers associated with the organization.
  4. Add: To add an email address, postal address, or phone number select the +Add</button> .
  5. Edit: To edit an email address, postal address, or phone number select the blue pencil button.
  6. Delete: To delete an email address, postal address, or phone number select the garbage can button. Please Note: Deletions cannot be undone.

Booths

Booths are small areas set up within a larger room. Booths will likely be used for larger events featuring many organizations.

  1. +Add: To add a booth simply click enter the name and select the room in which the booth will be located.
  2. Edit: Click
  3. Delete: If you no longer need to store information about this booth, delete it by selecting
  4. Export: This allows you to download the names and rooms of each booth into an excel file.
  5. +/-Columns: If you wish to add or delete an ID column to further help you identify the booth simply click .
  6. Name: The name used to identify the booth, this will often be a number value.
  7. Room: The room in which the booth is located.

Logistics

The logistics tab helps you keep track of the organizations associated with your event.

  1. Requirement: The item or service required by the organizations, for example, they may need lighting or an internet link. Click create a new requirement.
  2. Categories: Keep track of the requirements by sorting them into categories such as “AV Equipment”, “Food”, etc.
  3. Cost: The cost of the requirement in the currency of event.
  4. Time: The time this is required by.
  5. Supplier: The company that will act as the supplier for this requirement. Please note: the company must be listed as a supplier in the organizations section.
  6. Confirmed: Whether or not the requirement has been obtained.

Create Requirement

  1. Requirement: The item or service required by the organizations, for example, they may need lighting or an internet link.
  2. Quantity: Indicate the required quantity of the item(s) mentioned above.
  3. Description: If useful, put a description for the requirement here. For example, if your requirement was “Vegetarian Meal”, you could put the contents of the meal here, or if your requirement was “Table”, you could describe how to arrange the tables “along the far wall of the room” here.
  4. Categories: Keep track of the requirements by sorting them into categories such as “AV Equipment”, “Food”, etc.
  5. Unit Cost (Estimated): Your estimate of how much money this item will cost, per unit. For example 125$ per unit. If you already know the true cost per unit, you can enter the true cost below. (optional).
  6. Unit Cost (Actual): The actual (true) cost of each unit of this item. For example, 125$ per unit.
  7. Account: Indicate which account this item should be charged under, for financial tracking purposes. (optional)
  8. Required By: At which date do you require this item.
  9. Required Until: The date you need the item until.
  10. Supplier: Indicate which company will act as a supplier for this requirement. Please note that the company must be listed as a supplier in the “organizations” section.
Tags: people email