Create logistics for sessions to keep track of the details of what is required for a session.
Add a logistic by selecting and following the steps outlined below.
- Requirement: You can specify a category for this logistic requirement. This can be used later on to filter or sort your lists of logistic requirements. As an example, you could set categories for A/V equipment, Manpower, Things for attendees or Security stuff.Please Note: You don’t need to create categories for your suppliers, because you can specify suppliers below (optional).
- Quantity: Indicate the required quantity. For example, if you have indicated table as the requirement, and you need 3 tables, then put 3 in this field.
- Description: If useful, put a description for the requirement here. For example, if your requirement was Vegetarian Meal, you could put the contents of the meal here, or if your requirement was “Table”, you could describe how to arrange the tables along the far wall of the room here.
- Categories: Label the requirement with a category.
- Unit Cost (estimated): Your estimate of how much money this item will cost, per unit. For example 125$ per unit. If you already know the true cost per unit, you can enter the true cost below. (optional)
- Unit Cost (Actual): The actual (true) cost of each unit of this item. For example, 125$ per unit.
- Account: Indicate which account this item should be charged under, for financial tracking purposes. (optional)
- Setup Lead time (minutes): During the logistics planning process, Grenadine Event Manager assumes that you will need this requirement (i.e. this equipment, this food item, etc.) at exactly the date and time when this calendar item happens. If you think that this requirement should be ready before, indicate the number of minutes of lead time that you require.For Example: if this requirement concerns a piece of equipment that you need set up 45 minutes before the beginning of a meeting, enter 45
- Teardown time (minutes): During the logistics planning process, Grenadine Event Manager assumes that this requirement (i.e. this equipment, this food item, etc.) will need to be removed or torn down at the end of the calendar item to which it is attached. If you think that this requirement should be removed at a later time, indicate the time that should pass before teardown, in minutes. As an example, if the meeting to which equipment is attached finishes at 11h30 AM, and you want to wait until at least 12h30 PM before tearing down the equipment, then enter a value of 60 minutes and Grenadine will automatically adjust the time at which teardown can begin.
The requirements will now appear as shown in the image above and can be edited or deleted by selecting or