An overview of how to use the Logistics table.

Introduction

Use this area to input any equipment, food & beverage, manpower requirements, or any other requirements that you need to order for this room. For example, you can use this section to indicate that you need 10 tables and 2 electrical outlets for this room. Requirements in this section can also be accompanied by estimated or actual cost. Please Note: If you assign a supplier for each requirement, you’ll be able to send work orders to those suppliers later on.

Grenadine Event Manager -> Your Event-> Logistics-> Logistics

Overview

The Logistics Table

  1. +Add: To add a requirement seles and fill out the information outlined below in the Create Requirement section.
  2. Edit: If you need to edit a requirement for any reason you can do so by selecting the requirement then clicking .
  3. Delete: To irreversibly delete a requirement select the requirement that is no longer needed then click
  4. Requirement: Search for the requirement by name by typing its name into this box.
  5. Categories: Search requirements by category.
  6. Cost: The overall cost of the requirement/
  7. Time: This indicates the due date for the requirement.
  8. Supplier: The company that will act as supplier for this requirement. Please Note: This company must be listed as a supplier in the Organizations Table.
  9. Confirmed: This requirement has been confirmed.
  10. Linked To: The person, organization, or session associated with this requirement.

Create Requirement

  1. Requirement: Indicate what you need, for example, “projector”, “sandwich plate”, “table” or “security guard”. You don’t need to specify the quantity because you can set that in a separate field.
  2. Quantity: The quantity needed for this requirement. For example, if you need 3 tables you would enter the number 3 here.
  3. Description: If useful, write a brief description for the requirement here. For example, if your requirement was “Vegetarian Meal”, you could put the contents of the meal here, or if your requirement was “Table”, you could describe how to arrange the tables “along the far wall of the room” here.
  4. Categories: The category or categories associated with this requirement. Categories can range from food, to AV equipment, to security, and so on.
  5. Unit Cost (estimated): The approximate cost of the requirement.
  6. Unit Cost (actual): Once billing for this requirement has been finalized enter the actual cost of the requirement here.
  7. Account: The account this requirement should be charged under. This step is to allow for ease with financial tracking and is optional.
  8. Required By: The date by which you will need this requirement.
  9. Required Until: The date/time this requirement is needed until.
  10. Supplier: The company that will act as supplier for this requirement. Please Note: This company must be listed as a supplier in the Organizations Table.
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