When you create an event, you can decide who should be able to see it. You can set the visibility to public, unlisted or private.

Introduction

As an event organizer, you probably manage all kinds of events. As you know, public events require as much foot-traffic as possible. However, private and unlisted events need to be kept a secret from those who do not belong to the guest-list. For these reasons, Grenadine provides you with three (3) kinds of event “visibilities”:

  • Public events
  • Unlisted events
  • Private events
Grenadine Event Manager > Events >



Process overview

After selecting the screen above will be shown, this is where you can choose your event visibility, the details of which are outlined below.

Public events

As the name implies, public event websites will be visible by anyone. They can be indexed by search engines and no special URL or password is needed to access public event websites.

Unlisted events

An unlisted event is not public. When you mark your event as unlisted, Grenadine will no longer include your event links in event directories. This means that you will need to send out the link to you event to your target audience.

Unlisted event links in Grenadine look like this:

https://sites.grenadine.co/sites/abc-company/abc-world-forum-2017

Whoever has this link can see information about your event. If you post your link on your Facebook page, anyone who sees the link can see the event information. Once people access the event website, they can see general information on your event, the schedule, the list of speakers, etc. If you’ve opened registration, people who have your link can also see the registration section. They will also be able to register.

No search engine indexing for unlisted events

If your event is unlisted, Grenadine tries to limit the presence of your data on search engines. For this, our system inserts a special HTML meta tag (the noindex nofollow meta tag) on each page of your event website. This meta tag instructs Google, Bing and other search engines to refrain from indexing your site’s contents, which means that your Grenadine event website will not appear in Google or Bing search results.

This can be useful when you’re trying to keep your event schedule and lists of speakers out of the public domain, at least until you’re ready to send it out.

Private events

A private event is more exclusive and low-key than an unlisted event. When you create a private event, Grenadine will give your event a special link that contains a secret token as part of the link. For example, a private event could have the following website URL:

https://sites.grenadine.co/sites/abc-company/abc-world-forum-2017?token=n9iNmJCDSmpxVE9CXAfAsQ

“token=n9iNmJCDSmpxVE9CXAfAsQ” is the secret token. When you do not include the token in your URL, it becomes the access code to your event website. You will then have to send this access code via email to your guests so that they can access your website. Example:

You provide this URL to your guests via email: https://sites.grenadine.co/sites/abc-company/abc-world-forum-2017
Then the access code you would provide to your guests via email is: n9iNmJCDSmpxVE9CXAfAsQ 

Private events are reserved for registered guests

If you send out a link to your private event, what can people do with the link?

  • They can see the home page (including the date, location and description of your event)
  • Then can see the registration section (so they can register)
  • They can see the log in page (to allow them to log in if they are registered)
  • They can see your contact email, so they can contact you if need be

Anything else is off-limits until they register and log in. Once they log in, they gain full access to all your event details, schedules, etc.