A venue is the place where your event is held, whereas a room is where specific sessions are taking place.
Venues and Rooms
Add one or more venue names by clicking on the button and then add the various rooms within each venue that you will use for your event.
Many events will be held in a single venue and most will use several rooms within that venue, but Grenadine Event Management Software also works with larger events that are held across multiple venues. Later on, you will use the venues and rooms to schedule your sessions and presentations, but for now, just entering the list will set the baseline for what you have to work with.
Here are a few things to keep in mind while you’re entering your list of venues and rooms:
- One room can be setup in a variety of ways, but you can specify a default setup for that room, i.e. the usual setup, or the setup that will be used the most often. A “setup” is just a word used to describe how the room is laid out inside, for example with large round tables, with theatre-style seating, etc.
- If you specify the capacity of each room, you’ll be able to use this information later on in your reports to see if you’re likely to go into a setup with rooms that are overbooked
- Use comments to put in reminders about requirements for specific rooms
- If you are unsure about where some sessions or presentations will take place you are able to create a venue called “Offsite”. This will allow your team to know that this is not in any of the other venues but the exact place is not planned or tracked within the Grenadine Event Management Software.
Street addresses for your venues
While you’re specifying the venues where your event will take place, we suggest taking a few moments to enter a physical address for each venue. When you specify a street address, the Grenadine generated websites will display the address as well as a map for the attendees of your events.