Once you have successfully created your event you can begin creating the individual sessions.

Introduction

Now that you have created your event it is time to set up the individual sessions.

Grenadine Event Manager -> Your event -> Schedule

  1. You will be directed to the page pictured above, to being, click either the or the (no need to worry about which one you choose, they do the same thing).

  2. By filling in the window below you can create your sessions.

Process Overview

To create a session add the following information:

  1. Name: The title of that particular session.

  2. Description: A description of the session to give attendees and potential attendees information about the content of the session.

  3. Show short title and description: If you would like to show the short title for the session as well as the description you can select this box to do so.

  4. This is a break: If this time slot is a scheduled break from event activities select this box.

  5. Format: Here you can define the type of session that will be taking place. If you have previously created an event with Grenadine you will be able to select a format in the drop-down menu. If you are new to Grenadine or using a new account you can easily create the format you would like by typing it in.

  6. Category or Theme: This optional step will allow attendees to search for sessions based on interests. For example; if a session might appeal to fans of science fiction you are able to specify that here by adding “science fiction” and any other relevant themes.

  7. Publishing Preference: This dictates whether or not a session will be shown on your the event website. A published event can still be made private, using the visibility parameters below.

  8. Visibility: You are able to choose between Public (the session is visible to everyone) and Private (only people assigned to the session will be able to see this session once it has been published) when selecting the visibility for a session.

  9. Card Size: Choose what size the “tile” should take for this session in the published Web listings and the mobile apps for iOS and Android. A small tile displays minimal text. A medium tile displays a little more text along with a small square picture beside the text. A large tile is larger and displays a larger picture, which makes it stand out visually from other tiles. For example, you can use large tiles for a keynote or special events.

  10. Parent Session: A “parent” session is a session which is a higher level in the hierarchy and to which a “child” session belongs. Simply put, it is a small session that takes place within a larger session.

  11. Duration: The length of the session in minutes. When a start time is selected the “duration” option will disappear. For more information see the “Duration” Section at the bottom of this page.

  12. Start: The date and time the session begins.

  13. End: The date and time the session will end.

  14. Location: The room in which this session will take place. Sessions no longer require a “location” in order to be published. Sessions without locations will be shown on your event website as highlighted in the image labled Session With No Location at the bottom of this page.

  15. People must sign up to attend this session: If signup is required, select this box.

  16. Save Changes: Remember to always save your changes or the session you have created will be lost.

Planning:

For more thorough session set-up click “planning” to expand the window so it will appear as pictured below:

  1. Room Setup: The set up required for this session. For example, a conference room, theater, individual booths, etc.
  2. No. of speakers: How many speakers will take part in this session?
  3. Max. Audience Size: The maximum number of attendees able to be in the audience.
  4. Pub. Ref.Number: If you would like the session to have a reference number you can assign one here for your own use.
  5. Notes: Private internal notes for event organizers.
  6. Notes for Participants: Notes for speakers and other participants taking part in this session. These notes might appear in some reports but will not be published to attendees.

Repeat this process as necessary until each session in your event has been created.

Remember to always save your changes!

Publishing:

In order for the changes you have made or for the sessions, you have created to appear to users you will need to publish them. To do this click the shown below.

From here, select the blue option

While the changes are being made the following will be shown on your screen.

Publishable

If a session is “publishable” it will appear on your event website. If it is “Not publishable” it will not be shown on your website, at all. A publishable event can be made private so only those who have access to it will be able to view it on your event website.

The new “publishable” column is responsible for whether or not a session is able to be published. Select “yes” or “no” to determine whether or not this session will be publishable. By default, sessions will be publishable.

Published

This column will show which sessions have been published to your website.

Duration

No Duration: When a start time is added the “duration” option will disappear. The “end time will automatically be set to one hour after the start time, though it can be adjusted or left empty.

Session with No Location