You create a call for submissions by specifying boilerplate information and linking to the submission survey form of your choice.

Introduction:

A call for submissions is, simply put, an announcement to potential presenters stating what you are looking for, and how they can go about submitting the requisite forms, documents, files, etc. for your consideration. For some events, a call for submissions may be one of the first steps in the life cycle of your event. With Grenadine Event Management Software you are able to gather all pertinent information and an efficient, streamlined way which allows you to both customize and automate features to best suit your needs.

The efficient yet in-depth process of creating a call for submissions with Grenadine Event Management Software allows you to specify the following information for each call:

Once you have set up the questionnaire for your call for submissions, you can create a call for submissions outlining all of the requirements for those wishing to make a submission. While creating the call of submissions you can add or exclude any of the information labeled as optional, as well as linking to the questionnaire you have created that is required for the submission.

Grenadine Event Manager -> Your event -> Submissions -> Calls for Submissions

Process Overview

Step 1:

Find “Submissions” in the menu of your Grenadine Event Management Software Dashboard and select “Call for Submissions”. From here the window pictured below will appear.

Step 2:

Fill out the following form with the information you require in your call for submissions.

  • Title (Mandatory): The title of the call for submission. Example: Call for submissions: Emerging artists

  • Description (Mandatory): A brief description of the work being submitted and details about the potential presenters’ vision of how it would be presented. Example: Curators, critics and visual and media artists are invited to submit their projects under the theme “a city in ruins”.

  • Submission survey: Before creating a call for submissions you will be required to create a survey. You can find the survey needed for this particular call for submissions in the drop-down menu.

  • Open From (Mandatory): The date you will begin accepting submissions. Once the call for submissions has been set with Grenadine Event Planner the link to submit will automatically appear on your website on the appropriate date.

  • Open Until (Optional): The closing date for submissions. If you chose to set an “open until” date on your call for submissions page Grenadine Event Planner will automatically close submissions for you on this date.

  • Required Ticket Types: If a purchase is required before a submitter can participate in the call for submissions, you can note that here. If you are charging a submission fee, you will also note that here as a ticket.

  • Instructions (Optional): If needed you can provide specific instructions to those submitting about how to file their submission. For example, perhaps you require certain documents to be sent in PDF.

  • Post Submission Message (Optional): Here you can write a short, automated message to thank people for their submissions and, if you’d like, let them know what to anticipate from your organization while the submission is being processed.

  • Required Purchase Instructions: In the event a purchase or payment is required to make a submission you can include an explanation here.
Tags: submissions